Student Employment News



Quick Links: In This Issue New Student Employment Manager Services for Students and Supervisors Student Employee Time Sheets Student Employment 101 Find Your Approver Time Sheet Org Equal Employment Opportunity for Students at WSU Grant Funding for Student Positions and Wages Needs Early Action Etiquette Coaching for Students 2009 Student Employment Virtual Job Fair Recap Minimum Wage Update and Awareness Student Employment Staff	Student Employment News Fall 2009 Links on this page open in a separate window. New Student Employment Manager Kim Jungdahl has been appointed as the new Student Employment Manager. She has worked in Career Services since 2001 as an adviser and prior served in the human resources field. Please feel free to contact her regarding any of your student employment needs at extension 2556. return to top of page Services for Students and Supervisors In order to provide quality service to students and supervisors, Student Employment has specific, defined Drop-In Hours for students submitting their employment forms to Career Services. Drop-In Hours for student employment paperwork Monday, Wednesday, and Thursday 8:30 a.m. to 11:30 a.m., 1:00 p.m. to 3:30 p.m., As always: Student Employment Authorization forms must be hand-carried to Career Services by the student for processing. Student employment paperwork must be submitted to Career Services by 3:30 p.m. on the Monday before time sheets are due to ensure that a time sheet for the current pay period is available in WINGS Express. Student Employment Authorization forms must include the department’s full FOPAL number. Student Employment Authorization forms must have the original signature of the supervisor. Student Employment Authorization forms without an Approver Time Sheet Org will be returned to the department for completion. To find your Approver Time Sheet Org, follow the instructions at http://career.wright.edu/common/seforms/instructions_approvercode.pdf New Approver Time Sheet Orgs are issued by Human Resources. Additional changes and reminders: There is a new I-9 form. Please be sure the form you are using has an expiration date of 8/31/2012. This date can be found in the upper right hand corner. Any request for changes to an activity code, the FOPAL, Approver Time Sheet Orgs or pay rates due to promotion for student employees, must be FAXed using the SE Change Request Form found at the Forms and Documents link. The use of this form will maintain the confidentiality of the student and UID. Please do not send e-mails that link a student name with a UID. Any requested changes will be effective the following pay period. Winter intersession has the same maximum working hours and eligibility requirements as summer quarter. Students working winter intersession must be registered for winter quarter classes, and may work 40 hours per week (restrictions for international students). Students planning to work during winter intersession must be registered for winter quarter by November 20. Student Employment job postings will be posted for no longer than three months. By resubmitting your saved job posting, Student Employment will repost your position and it will go to the top of job posting list for students to see. return to top of page Student Employee Time Sheets ATTENTION: With the implementation of the new banner upgrades all time sheets will be locked at 11:59 p.m. on the day after time sheets are due. At that time all time sheets not opened or submitted will become unavailable to be processed electronically by the student. If this deadline is missed, the student must fill out a paper time sheet (available on the payroll web site), take the completed time sheet to supervisor for approval and then walk the approved time sheet to the Payroll Department (301 University Hall) prior to the approver’s deadline. If students need to turn in a paper time sheet they will need to put the hours worked for each day as well as the start and end times for the day. Time sheets will not be considered complete without this information. Incomplete time sheets will not be accepted for processing. Please remember that student employees must submit time sheets by 5:00 p.m. on the second Friday of the pay period. Supervisors must approve the time sheets by 2:00 p.m. on the following Monday. Students are encouraged to record work hours daily in WINGS Express. If the electronic time sheet is not available when the student first begins work, he or she should keep a paper record so that accurate work hours can be entered when the electronic time sheet is available. Time sheet approvers should check each day beginning on Monday prior to time sheet submittal to ensure that all student employees hired for fall quarter are listed on their approver list in WINGS Express. If a student employee is not listed, contact Career Services immediately. Paper time sheets cannot be processed by Payroll unless your student employee is on your approver list in WINGS Express. Information entered into BANNER from the Student Employment Authorization form will generate the student record in your approver list and will provide Payroll with the necessary information to issue pay. Review Student Employment Manual: Time Sheets and Pay Advices return to top of page Student Employment 101 Orient your new student employees using Student Employment 101, a set of gentle quizzes about student employment policies, procedures, and protocols. The purpose of the quizzes is to evaluate student employees current knowledge of basic, appropriate behavior on the job, and then to advance their understanding by providing an answer sheet, with explanations. The quizzes may be taken one at a time, over a period of days or weeks, as needed; or they may be taken all in one sitting. When all five quizzes have been taken by one student, a certificate of completion will be sent to you to present to your student employee. Quiz answers are not sent to you. Student Employment 101 return to top of page Find Your Approver Time Sheet Org Supervisors who have not previously approved time sheets must contact Tony Whack in Human Resources, extension 4161, to obtain an Approver Time Sheet Org Code. Supervisors who have previously approved time sheets can find their Approver Time Sheet Org code by: Opening your WINGS Express account and proceeding as you would when approving time sheets. Advance to the screen where you select the appropriate pay period. To the left of the Pay Period Drop Down Menu, are items below the header “Department and Description”. These items are: a capital letter, e.g. “W; a number; and your department name. The number is your Approver Time Sheet Org. For some, this number will match your Organization Number and for others it will be a different and unique number. Some Approver Time Sheet Orgs may actually be a combination of letters and numbers. return to top of page Equal Employment Opportunity for Students at WSU To be in compliance with federal law, Career Services is working to ensure that ALL student employment job postings are posted for the required five business days. If a position has not been posted and a student has been hired to work, Career Services will post the position for the required five days. Your department may receive responses to that posting; please graciously accept any applications and courteously respond to inquiries. You may indicate that you have identified a candidate, and will keep applications on file in the event that the selected candidate does not follow through. Remember, Affirmative Action requires that each job be posted for five business days before a hiring decision can be made. This does not include promotions, reclassifications or rehires. Review the Student Employment Hiring Process return to top of page Grant Funding for Student Positions and Wages Needs Early Action If you plan to use grant money to fund your student employee wages, Student Employment encourages you to have these positions classed and the wage rate determined prior to the grant proposal submission. By confirming the wage rate before the grant proposal is submitted, there will be no delay in posting your jobs when you receive word that the grant has been funded. It also will allow for you to include the appropriate annual student raise amounts into multi-year grants. For assistance, contact Kim Jungdahl at kim.jungdahl@wright.edu or 775-2556. return to top of page Etiquette Coaching for Students Career Services will be hosting an Etiquette Luncheon this fall, designed to help students make a favorable impressions on employers. Etiquette Luncheon – October 13 During Etiquette Luncheon students are coached through the finer points of dining, mingling and networking. Students may sign up for the Etiquette Luncheon beginning September 14. This event has become so popular that it is now offered twice a year, once in the fall and once in the spring. Student Employment supervisors are encouraged to host a table for their student employees; it’s a great professional development opportunity to offer them! Supervisors and students must make reservations and pay for their tickets by completing the on-line reservation process. Space is limited and seats are available on a first-come, first-served basis. The cost per ticket is $10. Learn about Etiquette Luncheon and reserve seats return to top of page 2009 Student Employment Virtual Job Fair Recap The Student Employment Virtual Job Fair focused on fall hiring is now history. The feedback from supervisors was extremely positive. Supervisors received more than 900 applications for the 241 student employment openings posted. On average supervisors received 40 applications per job posting. During the fair, there were more than 12,000 job hits in The Wright Search. Thank you for making the Student Employment Virtual Job Fair such a success this year. return to top of page Minimum Wage Update and Awareness The Ohio amendment that established a new minimum wage included a provision requiring that the wage rate be increased each January based on the inflation rate as determined by the Consumer Price Index (CPI) for a 12 month period. The amount of any increase will be announced each fall and implemented with the start of January. Information regarding any change will be sent via e-mail. return to top of page Student Employment Staff Kim Jungdahl, Assistant Director/Student Employment Manager, kim.jungdahl@wright.edu; Phone: 775-2125. Connie Nunamaker, Student Employment Coordinator, connie.nunamaker@wright.edu; Phone: 775-3166. Skip Rinehart, Student Employment Coordinator, skip.rinehart@wright.edu; Phone: 775-4119. Kelsey Brooks, student employee. return to top of page

3640 Colonel Glenn Highway, Dayton, Ohio, 45435, phone: 937-775-2556, fax: 937-775-3381, email: career_services@wright.edu Located in E334 Student Union Office Hours: 8:30 a.m. to 5 p.m. Monday through Friday Copyright Information © 2008